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Managing Gymnast's Attendance

Good records allow a gym to see trends, schedule efficiently, pay taxes on time, and stay on top of billing.  Attendance records are an important part of the gym’s record keeping.  There are many different ways to take attendance in the gym including attendance sheets for each class filled out by the instructors, or for smaller gyms the office manager or front desk worker can keep track of the kids as they come into the gym.  However, as the gym grows it is always a challenge keeping good attendance records. 

One of the ways to make this record keeping easier would be to automate the process either partially or fully.  This would allow the gym to keep the records on a database and use the tracking information to maintain and increase attendance levels.  One of the best ways to automate the process would be to use a similar system to those used at YMCA’s and health clubs.  Both of these facilities track their members’ attendance.  They use this information to determine when to run their membership drives and when to run sales or specials.  This is the same type of information that can help the gymnastics facility determine class scheduling and membership (advertising) drives.  The information gathered when the gymnast arrives can also be used to track financial information – i.e. when the gymnasts’ dues are due or overdue.    

These facilities use a magnetic card reader to input data into a collection computer.  Pre-printed magnetic-strip cards can be purchased for relatively little expense.  This is an easy process for the older girls since they could attach the card to their gym bag.  The parents of the younger kids might need to help them swipe their cards; however, this could work in the gym’s favor if the facility has a pro-shop – this would get the parents in front of the products. 

The following sites are worth checking out: www.efitfinancial.com and www.asfinternational.com. 

Good records are essential for business growth – your gym is really counting on your kids!